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There are two discussion post. i have to reply them based on their answer to the discussion board question. i have to reply my opinion based on their answer to that discussion board question.

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Assignment question: For your initial response write and post a summary of the article you located on the topic of Controlling the Project Schedule you located for the Week 6 reading assignment. Then describe how you as a project manager would apply the Control Schedule process in the execution of a hypothetical project or one with which you are familiar.

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Person 1 post: doma

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Controlling schedule is the project manager’s activities in progress on the project improvement, and also compared against schedule baseline to acknowledge whether the project is in front of the schedules or behind (Shenoy, S, 2020). The controlling schedule element plays a crucial role in the project process for the project managers. Without an accurate no control schedule, the project can not complete on time and cost. As a requirement on the deviation, the project manager can plan on corrective or preventive actions and make changes to the time baseline. The project managers should measure and adjust regularly, managing the accurate timeline of the project control schedule baseline, take acceptable decisions whenever they have the time or options are possible, those actions are the important element to complete the project on time.

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The project can be accomplished by managing a good control and schedule, and also this process helps to reduce the risk of the project complete. Controlling and scheduling process helps regularly data track, review, adjust and identify exact reports on the project’s outcomes. It is very important to identify how a project’s development and how the team members are performing whether it is on time, like project planning, as well as implement, approved changes (Shenoy, S, 2020). By monitoring and scheduling specifics the project remains going very well on time and budget as expected.

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According to the PMBOK guide ( The Project Management Body of Knowledge), the project control schedule is a critical aspect of the management function that presuppose comparing exact performance with planned performance and taking acceptable decision or making to the others to make a decision that will give in the desired result in the project process while significant difference exists. The project schedule helps to identify the affected activity and solve the related issue on time. The main purpose of the project schedule is to maintain the project life cycle, control and monitor the project, and update when needed (PMBOK, 2017). This article describes excellently the most important points the project manager needs to understand: schedule baseline, budget baseline, scope baseline, and performance measurement plan. And also, this method can easily detect project conflicts, this keeps the project under control and pushes toward success. Implementing this method by project managers can save the project team members from being overloaded.

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This article clearly shows the control and scheduling process with an understandable diagram. From the diagram, the control and schedule process shows that first there is an execute plan after that obtained result from the plan execution. After the implementation, analyze the results that bring back to the same stage of acceptable and unacceptable phase and continue the process. From this process, the project task is more visible and easier to trace the project requirements. There are several things to keep in mind while following the control and schedule of the project. The completion of the project is not the target but the completion of the project with maintaining quality is the main task. Therefore, there is also a need for quality control. Quality control is the process of monitoring and recording results of executing the quality management activities in order to ensure the project outputs are complete, correct, and meet expectations.

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References:

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Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge, PMBOK Guide (6th edition). Newton Square, PA: Project Management Institute.

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Shenoy, S. (2020, June 26). How To Control Your Project Schedule. -. https://www.pmexamsmartnotes.com/control-schedule-process/.

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Person 2 post: Ayusha

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A project schedule is an important tool that helps assigns the works that needs to be performed and indicates due dates to complete the tasks and deliverables. Th project schedule includes time estimates for all the project tasks, start and finish dates for the tasks, names of staff resources assigned to complete the tasks and sequence of the tasks. The project schedule is developed to reflect the work breakdown structure. Developing a project schedule helps the project team members to keep important activities of the project on track. The project schedule is the key too that ensures the original project plan and the final project outcomes for project success.

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Controlling a project schedule means to monitor the status of the project and update and manage the project changes to the scheduled baseline to accomplish the goal. Controlling schedule helps project team members to understand if the project is ahead of the schedule or not. Controlling the project helps the project managers take significant actions and administer changes to the baseline. This helps reduce the threat of deliver slippage. Schedule control process also helps in updating the project and manage the changes in the schedule so that project managers achieve their goals.

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Schedule and control are the processes used to control changes to both schedule and budget. Controlling project schedule process involves influencing the factors that create schedule changes to ensure that changes are agreed, determining the changes in schedule and managing the actual changes when they occur. The four inputs of control schedule process are project management plan, project schedule, work performance information and organizational process assets. The outputs of control project schedule are Work performance measurements, variance analysis and performance reviews.

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Principles of Control Schedule Process

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During any change, the project managers must act quickly before the changes impact the complete schedule.

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The controlling process Helps the stakeholder to work with the project managers and provides them with a guidance about activities in the project and its duration to completion.

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The control schedule process allows project managers to track the status of the project schedule and validate the required changes and manage the changes.

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Techniques of control project schedule:

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Project managers utilize Earned Value Management (EVM) the schedule variance and schedule performance index to survey the scope of scheduled changes.

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To control scheduling, it is important to decide if the schedule variation needs corrective action.

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Critical chain scheduling method allows to compare the amount of defense needed and the remaining defense. Critical chain method ensures the delivery date regulates the scheduled date.

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The measurements of controlled schedule performance are used to evaluate the amount of variation to the original scheduled baseline.

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Schedule control must be integrated thoroughly with other control processes. The controlling schedule process is all about comparing the actual project execution with the project schedule. The project schedule helps project managers to check if the project activities are on track on it as scheduled. It captures the current schedule status, determines the variance from the scheduled baseline, understand the nature of variance and its causes and respond by taking the appropriate action.

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Reference:

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Control Schedule. PMP Masterclass – a Project Manager Professional Masterclass Online Training. (2016, November 25). https://www.pm-primer.com/control-schedule/.

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Project Schedule Management – How to Plan, Develop, Maintain, and Control? Project Schedule Management- How to Plan, Develop, Maintain & Control. (n.d.). https://www.invensislearning.com/articles/pmp/project-schedule-plan-develop-maintain-control.

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Project Management Institute. (2017). A guide to the Project Management Body of Knowledge (PMBOK guide) (6th ed.). Project Management Institute.