Writing Homework Help

I’m working on a English question and need guidance to help me study.

How do we write a formal letter?

Letters can be used when applying for jobs, expressing interest in a job or thanking someone.The best way to express an opinion or provide important information to others can be through an official letter. This is a professional way to explain yourself

while using simple and concise sentences to avoid taking up the reader’s time. Letters are often written using simple and direct sentences with a formal greeting and signature included. Writing an official letter typically requires

following a very structured and specific format. Using simple fonts like Arial, Calibri or Times New Roman with a 12-

point size will give your official letter a clean look as well.

1. Set up your font and margins

To keep your letter clean and professional, you should set your margins to be one inch per each side of the document.

2. Create your heading

First, write your name in the top left-hand corner of the page. Include your address and the current date. You can also include your phone number and email if you are requesting further contact.

Then input the recipient’s address information directly beneath yours. Write their name, title of their organization if they are representing one, followed by the address.

3. (a)- Write your salutation

You can now professionally greet your reader. A common salutation used in official letters is, “Dear Ms. Last name.” or “Dear Mr. Last name”. If you know both their first name or last name, you can include that in the salutation. If you are

unaware of the name of the recipient, you can write, “Dear Sir,” or “Dear Madam,”.

4. (b) Use your body paragraphs to state your reasons for writing

The body paragraphs are where you can capture your main points and explain your concerns, opinions or other information to your recipient.

You can briefly introduce yourself and begin by explaining your reason for writing this letter. You can use verbiage such as, “I am writing to you today because…”. You can expand further throughout the next paragraph.

Note / Keep your sentences short, simple, and easy for the reader to understand.

5. (c) Add your closing body paragraph and signature

To finalize your letter, you can write your conclusion paragraph. This paragraph can be short and will finalize the document by repeating your main point, explaining any possible next steps or thanking the recipient for taking the

time to read your letter. After closing the letter, you can provide your closing signature at the end of the

document. Examples of common letter signatures are: Sincerely / Sincerely yours / With appreciation / Thank you / Regards / Yours truly / Respectfully yours.

I attached PDF file showing how should be the letter looks like.